5 Benefits of Using a Technology Provider for Procurement Needs 

In today’s fast-paced business world, every company needs a reliable and efficient procurement process for its IT needs.

Managing the procurement of IT hardware, software, and services can be complex and time-consuming, especially for companies without dedicated IT staff or expertise.

This is where partnering with a trusted technology provider can be a game-changer. 

What is a Technology Provider?

A technology provider is a company that offers a wide range of IT products and services.

They can help businesses with everything from sourcing and procuring hardware and software to managing IT infrastructure and providing ongoing support.

A technology provider, also known as a managed service provider (MSP) or managed security service provider (MSSP), is a company that offers a range of IT services, including:

    • Hardware and software procurement: Technology providers have access to a vast network of vendors and can negotiate better deals on equipment and software than most businesses can on their own. 
    • IT infrastructure management: They can manage your entire IT infrastructure, from servers and networks to desktops and mobile devices. 
    • Cybersecurity: They can provide essential security services like threat detection and prevention, data backup and recovery, and incident response. 
    • Cloud services: They can help you migrate to the cloud and manage your cloud-based applications and data. 
    • IT support: They can provide ongoing IT support to your employees, resolving technical issues and ensuring smooth operation. 

2023 Cybersecurity Statistics:

  • For the 12th year in a row, the United States has the highest cost of a data breach at $5.09M (IBM).
  • In 2023, 66% of organizations reported being targeted by ransomware, with the average ransom payout rising from $812,380 in 2022 to $1,542,333 (SC Media).
  • 94% of malware is delivered over email (Panda).
  • 45% of experts say cyber incidents are the most feared cause of business interruption, surpassing natural disasters or energy concerns (Allianz Risk Barometer).
  • 85% of cybersecurity professionals attribute the increase in cyberattacks to the use of generative AI by bad actors (CFO).
infographic describing what a technology provider does for companies

5 Benefits of Using a Technology Provider for Procurement: 

There are many advantages to using a technology provider for your IT procurement needs. Here are just a few:

1. Reduced Costs: Technology providers have access to bulk discounts and special pricing from vendors, which they can pass on to their clients. They can also help you optimize your IT spending by identifying cost-saving opportunities.

2. Increased Efficiency: Managing IT procurement in-house can be a time-consuming and resource-intensive process. Technology providers have the expertise and resources to handle the entire procurement process for you, freeing up your time and staff to focus on other core business activities.

3. Improved Expertise: Technology providers have a deep understanding of the IT landscape and the latest technology changes and advancements. They can help you select the right equipment and software for your needs and ensure that your IT infrastructure is up-to-date and secure.

4. Reduced Risk: Technology providers can help you mitigate the risks associated with IT procurement, such as choosing the wrong vendor or purchasing the wrong products. They can also help you ensure that your IT systems are compliant with all relevant regulations for your industry.

5. Scalability: As your business grows, your IT needs will change. Technology providers can help you scale your IT infrastructure and services to meet your changing needs. They can also help you look forward and plan for your scaling needs when making purchases, thereby reducing replacement costs in the future.

Types of Technology Providers: 

There are many different types of technology providers, each with its own specializations. Some of the most common types include: 

    • Value-added resellers (VARs): VARs sell hardware, software, and services from a variety of vendors. They can also provide consulting and support services.
    • Managed Service Providers (MSPs): MSPs provide ongoing IT management and support services to their clients. They can manage everything from your network and servers to your desktops and applications.
    • Managed Service Security Providers (MSSPs): MSSPs offer more specialized cybersecurity services than MSPs and will help you build and maintain a robust cybersecurity strategy while also offering ongoing monitoring and incident response.
    • Cloud Solution Provider (CSP): A company that specializes in delivering and implementing cloud services. These include Infrastructure as a Service (IaaS), Platform as a Service (PaaS), Disaster Recovery as a Service (DRaaS), backup and recovery, and others.
    • Software as a Service (SaaS): The Software as a Service model enables companies to license software products on a subscription basis. SaaS companies provide software solutions for companies in a wide range of industries, such as banking, healthcare, IT, and marketing. Unlike on-premises software solutions, SaaS products are fully hosted, maintained, managed, and upgraded by the provider, making them a less costly choice for many organizations.
    • Independent Software Vendor (ISV): An independent software vendor designs and sells software solutions capable of running on different hardware devices, platforms or operating systems. One example of an independent software vendor is Adobe Systems, which develops creative software products such as Adobe Photoshop, Illustrator, and AfterAffects.

How to Choose a Technology Provider: 

When choosing a technology provider, it is important to consider your specific needs and budget.

You should also look for a provider with a good reputation and a proven track record.

Be sure to ask for references and get quotes from several different providers before making a decision.

Take a look at our Technology Playbook to learn what questions to ask when choosing a new technology provider.

computer keyboard with "helpful tips" key

Additional Tips: 

  • When working with a technology provider, it is important to communicate your needs clearly and concisely.
  • Be sure to get everything in writing, including the terms of the agreement and the scope of services.
  • Don’t be afraid to negotiate. Technology providers are often willing to work with you to find a solution that fits your budget.


Using a technology provider for your IT procurement needs can be a great way to save time, money, and resources.

If you are looking for a more efficient and cost-effective way to manage your IT needs, consider partnering with a technology provider today.

Need help?

As you look to the new year and are thinking about your business growth plans, we recommend you consider outsourcing your technology procurement with an MSSP.

At PCA Technology Solutions, we work hard every day to take care of our clients to make managing your businesses a little bit easier on you. Contact us today to ask how we can help you.